If you haven't already set up an email account in Mail, you might be prompted to add one when you open the app. If you're not prompted, or you just want to add another account, follow these steps:
From the menu bar in Mail, choose Mail > Add Account.
Select your email provider from the list, then click Continue.
Some accounts, such as Google, might ask that you click Open Browser to complete authentication in your web browser.
Follow the onscreen instructions to enter account details, such as your name, email address, and password. If you're not sure what information to enter, please contact your email provider for help.
Use the Inbox for each account
This is in both Outlook and Apple Mail (both the client applications and the mobile apps) for the Archive button. If you’re using the Outlook client, you can also create a Quick Step action that marks all the selected emails as read and moves them to the Archive folder with one button click (or keyboard shortcut).
Configuring various web browsers, namely Safari, Chrome, and Firefox, to use the Gmail website as the default Mail app is fairly easy, and here’s how you can go about doing that on your machine. Setting the Gmail Website as the Default Mail App in Google Chrome. Launch Google Chrome on your Mac.
How to clean up and organize macOS Mail by Erik Eckel in Software on December 22, 2017, 4:36 AM PST It's a good time of year to organize your Mac's Mail. Organize emails in the Mail app on Mac. Keeping your inbox organized can be a tough job, especially if you receive countless emails each day. But the Mail app gives you a simple way to organize your messages. Create Mailboxes. Mailboxes, which are basically folders, let you store your messages and organize them for any of the accounts you have.
The Inbox gathers together the messages for every email account you added. If you added more than one account, you can click the disclosure triangle next to Inbox in the sidebar, then select a mailbox to see only the messages for that account.
Optional: Turn on other account features
If your account includes support for contacts, calendars, notes, or other features in addition to email, you can turn those features on or off:
Choose Apple menu > System Preferences, then click Internet Accounts.
Select your account in the sidebar.
Select the features you want to use with your account.
Here at Gtricks, we a have a keen interest in helping keep your Gmail account organized. From interesting tips to hacks to sort emails, we share everything that could help simplify email management. And today, I have another cool trick for you to organize incoming emails.
Recently, I was having a hard time keeping up with dozens of new emails every day. Out of which, most were not time sensitive, but they made me skip on some important emails. To deal with this issue, I simply created a few labels (aka folders) in Gmail and filtered less important incoming emails to those labels. Now I have a clean inbox with only important messages, and I can check on less important ones by simply visiting those labels.
Let’s see how you can also send certain emails to a folder in Gmail and organize your inbox.
Create a new label (folder) in Gmail
To get started, you’ll first need to create a label in Gmail where the particular emails will be sent. Here’s how to create a new label:
1. Click on the “More” button in the Gmail left panel and then click on “Create new label”.
2. Now enter the name of the label in the first text box and click on “Create”. Make sure you enter a relevant name that matches the type of emails that will go there.
The label will be created and listed in the left panel under the Categories. You can repeat this process to create as many labels you need.
Filter emails to a folder in Gmail
How To Organize Google Mail With Mac Mail Apple
Once the folder is ready, it’s time to create a filter to automatically send emails to that folder. Before creating a filter, you first need to set up filter criteria using the Gmail search option. Although you can use Gmail search operators to create criteria, but using the advanced search options form is much easier.
To access it, click on the upside down arrow icon at the end of the Gmail search bar. Some editable fields will open up where you can set up the search criteria. You need to fill this form according to your need, but to make things easier, I am explaining what information each field requires.
From: Here you can enter the email address of one or more people of whom the emails you want to filter. If you don’t want to filter emails from specific people, then leave this field empty.
To: This field is only useful for incoming messages if you have merged multiple emails account and want to filter their emails separately. If that’s not the case, then leave it empty.
Subject: Here you can add keywords that could appear in the subject field of the emails you want to send to the folder. To add multiple keywords, you’ll have to separate them using a vertical bar (|). For example, “Free|review|checkout”.
Has the words: You can list keywords here that could appear anywhere inside the email you want to filter. Again, you’ll have to use a vertical bar (|) to separate multiple keywords.
How To Organize Google Mail With Mac Mail Apps
Doesn’t have: You can use this field to add words that should not be filtered even if above fields match the criteria. You particularly want to use this field to protect important emails from being filtered.
Now that you know what each field requires, you should have no problem setting up the filter criteria. Just remember that you don’t have to fill all the fields, only fill the ones that are enough to filter the required emails. After filling the search form, click on the “Create filter with this search” button at the bottom-right corner.
Here check the checkbox next to “Skip the Inbox” and “Apply the label” option, and then choose the label from the drop-down menu next to it.
Afterward, check the checkbox next to “Also apply filter to matching conversations”, and then, click on “Create filter” button to create the filter.
Now all your existing emails and new emails matching the filter criteria will automatically go to the folder (label) you assigned.
How To Organize Google Mail With Mac Mail App Download
Ending words
Apart from helping me organize my inbox, I also find this trick handy for saving interesting content in Gmail and automatically organizing it under labels. For example, you can create a label for interesting articles and whenever you find an interesting article worth reading later, simply email it to yourself with the matching filters and it will be saved in the label.
Let us know in the comments if you know any other interesting way to organize emails in Gmail.
How To Organize Google Mail With Mac Mail Application
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